How to Register Patient
The Registration module is used by administrative staff to manage patient registrations and appointment scheduling. This module ensures that patient data is securely saved and distributed to the relevant departments.
Note: Make sure the patient profile is created before performing registration.
How to Create a New Registration
1. Access the Registration Module
Log in to the Ksatria eHospital system
Click the Registration module icon
2. Create New Registration
The Registration CRUD List will appear
Click the Create+ button
3. Select Registration Type and Location
On the Registration Setup page, select:
Registration Type
Registration Location
Click Next
4. Fill in Registration Details
a. Patient Information
Search for the patient by name or ID
Click on the matching patient record
**If not found, create the patient profile first.
b. Payment Type
Auto-filled from the patient profile (editable)
Click Edit Details to update payment info:
Self Payment → Enter sponsor/payment details
Health Benefit/Insurance → Fill in provider info
Others → Add relevant payment information
c. Service and Time Slot
Select the service the patient will be registered to
Set schedule, assigned medical staff, and queue number
Check Is an Appointment if applicable
d. Service Details
Enter purpose of visit, admission diagnosis and procedures
(including ICD-10 and ICD-9 CM codes if needed)Add any additional notes
e. Referral Details
Check the Referral box if it's a referred patient
Fill in referral information
Click Next to continue.
Printing Documents
Finalize and Print:
Click Print Queue Ticket to print the queue number
Click Print Label to print the patient label
Click Print Wristband to print the wristband:
Choose either Adult or Child format
Click Print from the pop-up preview
Upload Supporting Documents
To Upload:
Click Upload Document
In the pop-up:
Drag & drop files, or
Click Select to choose files from file explorer
Multiple files can be uploaded at once
Supported formats: JPG, PNG, PDF, Word, Excel, etc.
Fill in the description and click Confirm
Uploaded files will appear in the Supporting Document table
Additional Options:
View – Opens the file with the appropriate viewer
Edit – Only the description can be modified
Delete – Prompts for confirmation before removing the file
Click the Done button to finish the registration process.
The newly created registration will now appear in the Registration CRUD List.
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