Batch Correction is a process used to fix or update batch data in the inventory. This function is necessary in the following scenarios:

• A batch record was not created during Inventory Adjustment or Good Receipt Note (GRN).

• Batch data needs to be modified because of incorrect information.

• Batch details such as batch number, expiry date, or quantity need to be updated.

Note: Once an Inventory Adjustment or Good Receipt Note (GRN) is approved, the batch data can no longer be modified directly. Batch Correction allows users to make corrections in a controlled manner with proper approval workflow.

Create Batch Correction

Follow these steps to create a batch correction:

1. Log in to Ksatria eHospital.

2. Click on the Inventory module thumbnail.

3. Select Batch Correction on the Inventory page.

4. The Batch Correction CRUD (Create – Read – Update – Delete) List page is displayed.

5. Click Create + to start a new batch correction.

6. Complete the required fields in the Batch Correction Details section.

7. Click Add Stock Expiration to insert the items that need batch correction.

Adding Items to Batch Correction

There are two methods to add items:

1. Search to Add Items

• Enter a keyword to search for the item name.

• Select one or multiple items.

• Enter the quantity for each item (use a semicolon ; to separate multiple quantities).

• Click Add to List.

2. Add Expired Stock +

• Click Add Stock Expiration +.

• Select the required item from the list.

• Click Add to include the item in the batch correction.

Once added, the items will appear in the Batch Correction Table.

Reviewing and Submitting Batch Correction

1. Review the Actual Batch Qty and ensure the details are correct.

2. Choose one of the following actions:

   • Done – saves the batch correction as Draft.

   • Submit – sends the batch correction to the authorized officer for approval.

3. After Submit, the status changes to Submitted.

4. The authorized officer can take the following actions:

   • Re-draft – revert status to Draft for correction.

   • Reject – reject the batch correction (status changes to Rejected).

   • Approve – approve the batch correction (status changes to Approved).

5. Once approved, the batch correction is finalized.

6. The Create Batch Correction process is complete.

Search Batch Correction

1. Log in to Ksatria eHospital.

2. Click on the Inventory module.

3. Select Batch Correction.

4. Use the Search bar to find batch corrections by keyword.

5. (Optional) Use Filter for advanced searches:

   • Click Filter to display the available criteria.

   • Enter one or multiple parameters and click Apply Filter.

   • Click Clear Filter to reset the search.

6. Matching results will appear in the Batch Correction Table.

7. The Search Batch Correction process is complete.

Edit Batch Correction

Note: Only batch corrections in Draft or Submitted status can be edited before approval.

1. Follow the Search Batch Correction steps to find the record.

2. Click Edit on the batch correction line.

3. Update the necessary details on the Edit Batch Correction page.

4. Choose one of the following actions:

   • Done – save as Draft.

   • Submit – send for approval (status changes to Submitted).

5. After Submit, the authorized officer can:

   • Re-draft – revert to Draft for corrections.

   • Reject – reject the batch correction.

   • Approve – finalize and mark as Approved.

6. The Edit Batch Correction process is complete.