Inventory Adjustment is a process used to correct discrepancies between the system’s recorded stock and the actual physical stock in the warehouse.
This adjustment ensures that your inventory data remains accurate for:

• Stock audits and reconciliation

• Accounting and reporting purposes

• Avoiding stock shortage or overstocking due to data errors

Inventory adjustments may include:

• Add Inventory – when you find extra items not recorded in the system

• Reduce Inventory – when items are missing, damaged, or expired

Create Inventory Adjustment

Follow these steps to create a new inventory adjustment:

1. Log in to Ksatria eHospital.

2. Click on the Inventory module thumbnail.

3. Select Inventory Adjustment.

4. The Inventory Adjustment CRUD List (Create – Read – Update – Delete) is displayed.

5. Click Create + to start a new inventory adjustment.

6. Fill in the required fields on the Create Inventory Adjustment page.

   • Mandatory fields are marked with a red asterisk (*).

   • The system will validate and prompt if any required field is empty when saving.

7. Click Add Stock.

   • The system will generate an Inventory Adjustment Number automatically.

   • New entries start with the status Draft.

8. Add the items to be adjusted (must be in the selected warehouse).

Adding Items to Inventory Adjustment

There are two methods:

1. Search Stock to Add

• Type a keyword to search for the item.

• Select the item and input the adjustment quantity (use ; if adding multiple items).

• Click Add to List.

2. Add Stock + button

• Click Add Stock +.

• Search for the required item; the system will display matching items.

• Select the item and fill in the quantity and other details.

• Click Add to save.

Batch Input (for Add Inventory Type)

1. If the adjustment type is Add Inventory, click Input Batch.

2. Fill in the Batch Number and related details.

3. Ensure Qty Batch ≤ Qty Stock.

4. Click Save to confirm.

5. Use the + button if multiple batches need to be added.

Finalizing the Adjustment

1. Optional: Click Print to generate a PDF of the adjustment.

2. Choose one of the following:

   • Submit – sends the adjustment for authorization. Status changes to Submitted.

   • Done – saves the adjustment as Draft.

3. Once submitted, an authorized user can take the following actions:

   • Re-draft – revert status to Draft for corrections.

   • Reject – mark the adjustment as Rejected.

   • Approve – finalize the adjustment. Status becomes Approved.

4. After approval, the Void button appears if the adjustment needs to be canceled.

5. The Inventory Adjustment Creation process is complete.

Search Inventory Adjustment

1. Log in to Ksatria eHospital.

2. Open the Inventory module.

3. Select Inventory Adjustment.

4. Use the Search bar to find adjustments by keyword.

5. (Optional) Use Filter for advanced search with multiple criteria:

   • Click Filter, define parameters, then Apply Filter.

   • Click Clear Filter to reset.

6. Matching results will be shown in the Inventory Adjustment Table.

7. Search process is complete.

Edit Inventory Adjustment

1. Follow Search Inventory Adjustment steps to locate the record.

2. Click Edit in the adjustment row.

3. Make the necessary changes in the Edit Inventory Adjustment page.

4. Choose one of the following:

   • Submit – sends for approval (status changes to Submitted).

   • Done – saves changes as draft.

5. Once submitted, the authorized officer can:

   • Re-draft – return to draft for corrections.

   • Reject – mark as rejected.

   • Approve – finalize and change status to Approved.

6. Edit process is complete.
   

Note: Only Draft status adjustments can be edited.