The process of creating a new Catalogue consists of three pages:

• Create Catalogue
• UOM Details (optional)
• Initial Warehouse (optional)

Note: UOM Details and Initial Warehouse are not mandatory, but should be completed if the catalogue will be managed in the warehouse.

1. Create Catalogue

1. Login to the Ksatria eHospital system.
2. Navigate to the Catalogue module.
3. Click the Create + button.
4. On the Create Catalogue page, select the Catalogue Type:
   • Medical
   • Non-Medical
5. Click Next.
6. Fill in the item information in the available sections:
   

a. Catalogue Details

Define key information such as stock codes, stock names, and item classification. If the option “Can be Prescribed” is checked, the catalogue item can be prescribed by doctors (outpatient and inpatient).

b. Drug Details

Only displayed if the selected Stock Group is Drug. Used to fill drug-specific information that will be used in the prescription process.

c. Issuance Details

Provide information related to drug issuance.

d. Purchase Details

Provide information regarding item purchase pricing.

e. Approval Status

Displays whether the catalogue is approved. Approval status determines whether the catalogue is active.

f. Inventory Location

Specify storage and warehouse location details if required.

7. Click Save to complete the Create Catalogue process.

2. Create UOM Details

1. Complete steps 1–7 from Create Catalogue or steps 1–3 from Edit Catalogue.
2. Click Next to proceed to the UOM Details page.
   
   
3. The UOM Details page will be displayed (navigation menu on the left panel).
4. Click Create + to add new UOM details.
   
   
5. The Create UOM pop-up screen will appear.
6. Fill in the required UOM information (* indicates mandatory fields).

Default options on the Create UOM screen:

• Default Transaction – used as default UOM in inventory transactions (e.g. Inventory Adjustment, Prescription, Medication Order).
• Default Stock Card – used as default UOM in Inventory Enquiry.
• Default Purchasing – used as default UOM in purchasing transactions (e.g. Goods Received Note).

7. Click Save to confirm or Cancel to exit without saving.
8. The new UOM will appear in the UOM Details table.
9. The Create UOM Details process is completed.

3. Create Initial Warehouse

1. Complete steps 1–7 from Create Catalogue or steps 1–3 from Change Catalogue.
2. Click Next to move to the UOM Details page.
3. Click Next again to navigate to the Initial Warehouse page.
   
   
4. The Initial Warehouse page will be displayed (navigation panel shown on the left).
5. Click Create + to add initial warehouse data.
6. The Add Warehouse pop-up will appear.
   
   
7. Enter warehouse information (* indicates mandatory fields).
8. Click Save to confirm or Cancel to exit.
9. The warehouse data will be displayed in the Initial Warehouse table.
10. Click Done to complete the Catalogue process.
11. The Create Initial Warehouse process is completed.

Process Complete

The Catalogue has now been successfully created. If applicable, ensure:

• The catalogue is approved to become active.
• UOM and Warehouse details are completed for inventory management.
• Users performing this action have the appropriate system access rights (based on Role Configuration).